ASSETHUB · CONDITION-BASED CAPITAL PLANNING

Know what to replace, before it fails. Every asset tells a story.

AssetHub keeps one record for every piece of equipment and pairs its age and repair history with how it is actually running, measured continuously by ForeSight365. Repair-or-replace becomes a decision you plan for, not one that gets forced on you.

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Built for lean teams

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Every location in one record

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Equipment assets1,259 assets · 142 locationsRTUs295Mini-splits175Walk-ins310Reach-ins230Ventilation165Lighting zones84Asset count by ageNEW42%0 to 5 yrs528 assetsMID-LIFE34%5 to 12 yrs428 assetsAGING16%12 to 18 yrs201 assetsREPLACEMENTCANDIDATE8%18+ yrs102 assets

Sample data for illustration. Figures are examples, not client results.

ONE RECORD FOR EVERY ASSET

Every piece of equipment, in one place.

AssetHub is the registry for everything you operate: make, model, serial number, install date, and location, plus the service history and performance data behind it. One searchable record per asset, sorted by region, brand, or equipment type.

The details when you need them

Specs, install dates, and repair history, without digging through invoices.

Performance on the record

Every asset carries its live performance scores, not just its nameplate.

RTU-2 · Rooftop unit, kitchenAustin South · Southwest regionREVIEW FOR REPLACEMENT58Operations ScoreComfort, Energy, work order history and frequency of failure, in one numberMANUFACTURERCarrierMODEL48TCED08SERIAL4807G20113SIZE7.5 tonsINSTALLED2007 · 19 yrsREFRIGERANTR-410ALAST SERVICESep 22, 2026WORK ORDERS, 6 MO6REPAIR SPEND, 12 MO$8,400EST. REPLACEMENT$18,500PerformanceComfort66Energy61ForeSight365RI-03 · Reach-in cooler moved from Restaurant #298 toDallas Uptown on Aug 4. Its record and service history moved with it.

Sample data for illustration. Figures are examples, not client results.

CONDITION, NOT JUST AGE

Age tells you when it was installed. ForeSight365 tells you how it’s running.

Most capital plans replace equipment by birthday. AssetHub adds what age can’t show: equipment performance scores from continuous system performance monitoring, evaluated by ForeSight365 against each system’s own history and against similar systems that are operating well. Add the repair history, and the plan follows condition.

RTU-1 · Restaurant #112yrs old961Operations ScoreComfort64Energy687 work orders in 6 monthsForeSight365: stage 1 compressor cycling about double thisunit's normalRepair spend is 31% of replacement costYounger, but struggling. Put it on the plan.RTU-3 · Restaurant #201yrs old1890Operations ScoreComfort91Energy881 work order in 6 monthsForeSight365: running in line with its history and withsimilar unitsRepair spend is 4% of replacement costOlder, but running well. Let it keep working.

An age-based plan would replace the wrong unit first.

Sample data for illustration. Figures are examples, not client results.

REPAIR OR REPLACE

The repair-or-replace call, with the numbers behind it.

Every asset that needs a decision, ranked by its Operations Score, with its age and how its repair spend compares to the cost of replacing it.

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Operations Score
The Operations Score is your condition score.

It rolls the asset’s Comfort or Thermal score and its Energy score together with its work order history and how often it fails. One number that says how the asset is really doing, scored continuously by ForeSight365 and ranked on the same scale across every location.

Comfort or ThermalComfort for HVAC, Thermal for refrigeration.
EnergyWhat it uses against what it should use.
Work order historyHow often it has needed service, and for what.
Frequency of failureHow often it breaks down, and whether that is speeding up.
Priority equipment for replacementRanked by Operations Score · showing 5 of 15ASSETOPERATIONSSCOREAGETHERMALCOMFORTENERGYWOS,6 MOREPAIR SPEND,12 MOREPLACEMENTREPAIR VS.REPLACEWIC-01Walk-In Cooler #1 · Nashville Gulch5210 yrs58n/a644$6,900$14,80047%RTU-2Rooftop unit, kitchen · Austin South5819 yrsn/a66616$8,400$18,50045%RTU-1Rooftop unit, dining · Restaurant #112619 yrsn/a64687$5,200$16,90031%WIF-01Walk-In Freezer · Restaurant #3476622 yrs71n/a703$3,900$12,80030%RI-03Reach-in cooler · Dallas Uptown7214 yrs74n/a792$900$4,20021%Low · 90 to 100Medium · 80 to 89High · 70 to 79Critical · under 70n/a: score does not apply to this system type
Priority equipment for replacementRanked by Operations Score · showing 5 of 15WIC-01Walk-In Cooler #1 · Nashville Gulch52Age10 yrsThermal58Comfortn/aEnergy64WOS, 6 MO4REPAIR SPEND$6,900REPLACEMENT$14,800Repair vs. replace47%RTU-2Rooftop unit, kitchen · Austin South58Age19 yrsThermaln/aComfort66Energy61WOS, 6 MO6REPAIR SPEND$8,400REPLACEMENT$18,500Repair vs. replace45%RTU-1Rooftop unit, dining · Restaurant #11261Age9 yrsThermaln/aComfort64Energy68WOS, 6 MO7REPAIR SPEND$5,200REPLACEMENT$16,900Repair vs. replace31%WIF-01Walk-In Freezer · Restaurant #34766Age22 yrsThermal71Comfortn/aEnergy70WOS, 6 MO3REPAIR SPEND$3,900REPLACEMENT$12,800Repair vs. replace30%RI-03Reach-in cooler · Dallas Uptown72Age14 yrsThermal74Comfortn/aEnergy79WOS, 6 MO2REPAIR SPEND$900REPLACEMENT$4,200Repair vs. replace21%Low · 90 to 100Medium · 80 to 89High · 70 to 79Critical · under 70n/a: score does not apply to this system type
4×

Replacement compressors fail at four times the rate of originals (Carlyle Compressor Division, Carrier Corporation, "Identifying Compressor Failure Modes"). That is why a replacement decision deserves data, and why keeping equipment running in spec extends its system useful lifespan.

What is system useful lifespan? →What is a Maintenance Cost Baseline? →

Sample data for illustration. Figures are examples, not client results.

CAPEX PLANNING

A capital plan built on condition, by planning horizon.

Condition, age, and repair history feed a replacement forecast your CFO can budget against, and one you can defend when leadership asks why.

Immediate · 0 to 6 months$142,5008 units to replace
Short term · 6 to 18 months$268,20015 units to evaluate
Medium term · 1.5 to 3 years$387,60015 units to evaluate
Long term · 3 to 5 years$523,80031 units to replace
Estimated annual replacement cost 142 locations · 2026 to 2035
$0$200K$400K$600K$800K2026$280K2027$330K2028$260K2029$250K2030$270K2031$420K2032$510K2033$470K2034$590K2035$560K

Sample data for illustration. Figures are examples, not client results.

ASSET AGE TRACKING

See where every asset sits in its life.

Age is one input, not the decision. Track it across the portfolio so nothing reaches the end of its life unplanned.

New0 to 5 yrs
42%
528 tracked units
Mid-life5 to 12 yrs
34%
428 tracked units
Aging12 to 18 yrs
16%
201 tracked units
Replacement candidate18+ yrs
8%
102 tracked units

Sample data for illustration. Figures are examples, not client results.

ASSETMGR

Ask AssetMGR.

AssetMGR is the Virtual Manager inside AssetHub. Ask about any asset, store, or budget in plain language and get an answer drawn from your own equipment performance data, work order history, and repair spend. It keeps the context of where you are, so you never have to name the store you’re looking at.

ForeSight365 watchesHow every asset is running.
AssetMGR answersWhat to fix, replace, or keep.
You decideWhere the capital goes.
AssetMGRViewing: Portfolio · 142 locationsWhich assets need attention first?HIGHEST RISKWalk-In Cooler #1 at Nashville Gulch: Operations Score 52,Thermal 58, Energy 64.WHYFour cooling work orders in six months. ForeSight365 flagscompressor cycling consistent with refrigerant loss. Repairspend is $6,900, 47% of the $14,800 replacement cost.WHAT TO DOGet the leak checked now, and plan the replacement in the next 6months. RTU-2 at Austin South and RTU-1 at Restaurant #112 areclose behind.WIC-01 · Walk-In Cooler #1Installed Sep 2016 · leak check assignedREPLACE IN 6 MOViewing: Portfolio · 142 locationsWhat should be replaced this year, andwhat can wait?THIS YEAREight units are due in the next 6 months, about $142,500.WIC-01, RTU-2 and RTU-1 lead the list, all scoring 61 or lower.WHAT CAN WAITRTU-3 at Restaurant #201 is 18 years old but scores 90 with onework order in six months. Age alone would have put it first.WHAT TO DOFund the eight now, evaluate the next 15 over the followingyear, and re-score the rest each quarter.Replacement forecast8 now, 15 to evaluate, the rest re-scored quarterlyViewing: Portfolio · 142 locationsWhat's running better than expected?TOP PERFORMERRTU-3 at Restaurant #201 is 18 years old and scores 90, withComfort at 91 and Energy at 88.WHYForeSight365 shows it running in line with its own history andwith similar units. It has had one work order in six months, andrepair spend is 4% of its replacement cost.WHAT TO DOKeep it running and keep it on the plan. Use its record as abenchmark for the other units its age.Condition watchlistAdded to your benchmark setViewing: Portfolio · 142 locationsWhere does the next dollar of capital gofurthest?BEST RETURNWalk-In Cooler #1 at Nashville Gulch. It has the lowest score,52, and repair spend is already 47% of replacement cost.NEXT IN LINERTU-2 at Austin South, then RTU-1 at Restaurant #112. RTU-1 isonly 9 years old, so look at its compressor cycling beforereplacing it.WHAT TO DOPut WIC-01 in the immediate window, plan RTU-2 next, and have atechnician check RTU-1 first.Capital prioritiesRanked by Operations Score and repair spendViewing: RTU-2 · Austin SouthIs it time to replace RTU-2, or repairit again?THE NUMBERSRTU-2 is 19 years old with an Operations Score of 58. It has had6 work orders in six months and $8,400 in repairs, 45% of the$18,500 replacement cost.WHAT FORESIGHT365 SEESComfort is 66 and Energy is 61, so the unit is working harderand costing more to hold the kitchen.WHAT TO DOReplace it. Another repair buys months, not years. Plan it inthe next 6 months against the $18,500 estimate.RTU-2 · ReplacementAdded to the immediate windowREPLACEAsk AssetMGR about any asset, store, or budget

Sample data for illustration. Figures are examples, not client results.

COMMON QUESTIONS

What teams want to know.

What is system useful lifespan?

System useful lifespan is how long a system performs as designed before replacement becomes the better economic choice. Keeping equipment running in spec extends it; running out of spec shortens it and stresses major components, which is why replacement compressors fail at four times the rate of originals (Carlyle Compressor Division, Carrier Corporation, “Identifying Compressor Failure Modes”). Tracking it turns repair-versus-replace from a guess into a data-backed decision.

How do you decide whether to repair or replace a unit?

On condition and trajectory rather than on age. AssetHub tracks how far a system is operating from its design point, how fast that gap is widening, and what it is costing in energy and repeat repairs, which together answer whether the next repair buys useful years or postpones an inevitable replacement by a season. Age alone is a poor predictor: a well-run fifteen-year-old unit can outlast a six-year-old one that has been running out of spec since install.

Why do replacement compressors fail so often?

Because the condition that killed the first compressor usually survives it. Replacement compressors fail at four times the rate of originals (Carlyle Compressor Division, Carrier Corporation, “Identifying Compressor Failure Modes”). A new compressor dropped into a system with a restricted line, a failing fan or a refrigerant issue inherits the same stress that caused the original failure. Equipment performance data before and after the swap shows whether the underlying condition was actually corrected, which is the difference between a repair and a warranty claim in eighteen months.

How does AssetHub help with capital planning?

It replaces an age-based replacement schedule with a condition-based one. Instead of budgeting to replace every unit at a fixed age, capital goes to the systems whose performance data shows them degrading fastest and costing most to keep, and stays away from equipment that is running as designed regardless of its age. The result is a defensible list: each line carries the operating evidence behind it rather than a date of installation.

Can AssetHub rank risk across a whole portfolio?

Yes. Portfolio risk ranking orders sites and systems by how likely they are to fail and what that failure would cost, so limited capital and limited technician time go to the same short list. This capability is real in AssetHub and is rolling out to new clients over approximately the next 60 to 90 days.

Does condition-based data change what we can ask of a vendor?

Yes, because it replaces argument with evidence. When a repair is followed by equipment performance data showing the system still operating out of spec, the conversation is about a specific measurement rather than competing recollections. The same record supports warranty positions and service-contract reviews, and it tends to change vendor behavior before it is ever used in a dispute.

Do older sites benefit, or only newer equipment?

Older sites usually benefit most, because they hold the widest spread between equipment that is genuinely near end of life and equipment that merely looks old on a schedule. Instrumentation is the same regardless of age: sensors install wirelessly on existing units, and the first pass typically finds both a unit that should be replaced sooner than planned and several that should not be replaced at all.

How does AssetHub judge an asset's condition?

AssetHub looks at more than age. Each asset carries its equipment performance scores from continuous system performance monitoring, evaluated by ForeSight365: Comfort, Energy, and Operations for HVAC, and Thermal, Energy, and Operations for refrigeration. The Operations Score is the one to watch for condition. It combines the Comfort or Thermal score and the Energy score with the asset’s work order history and how often it fails, so it works as the asset’s condition score. Set it next to the asset’s age and its repair spend, and a 9-year-old unit that is struggling and an 18-year-old unit that is running well are ranked as what they are.

What equipment does AssetHub track?

AssetHub tracks the systems that drive most facility spend: HVAC rooftop units and split systems, walk-in and reach-in refrigeration, ventilation, and lighting. Each asset has one record with its make, model, serial number, install date, location, and service history. When a reach-in moves from one store to another, its record and history move with it.

What is AssetMGR?

AssetMGR is the Virtual Manager inside AssetHub. Ask it about your equipment in plain language, such as which assets need attention first or what should be replaced this year, and get an answer drawn from your own equipment performance data, work order history, and repair spend. AssetMGR keeps track of where you are in AssetHub, so a question asked while viewing a store or an asset is answered for that store or asset.

READY TO SEE IT IN YOUR ASSET INVENTORY?

A capital plan you can defend.

See how AssetHub turns your equipment history into a capital plan you can defend.

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30-min walkthrough

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One record for every asset

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No engineering team needed